LIGUE CONGOLAISE CONTRE L’EPILEPSIE
An non-profit association named Ligue Congolaise Contre l’Epilepsie (LICOCE) has been created.
The objectives of LICOCE are to promote the well-being of people affected by epilepsy through dissemination of information about clinical manifestations and preventive measures, research and scientific meetings, and activities aimed at preventing the disease.
The LICOCE’s administrative office is currently located at the Centre neuropsychopathologique (CNPP) of the University of Kinshasa, Kinshasa, Democratic Republic of Congo. The office may be moved to another location on the executive board suggestion after approval by the the general assembly.
Membership categories of the LICOCE include :
- Regular members
- Student members
- Honorary members
Article 5: Membership Acquisition
Membership acquisition is contingent upon formal membership application by individuals or organizations and its approval both by both the executive board and the admission committee. Payment of the membership fee is a prerequisite to becoming a full member.
Article 6: Members
Regular members are individuals such as physicians, scientists or other profesional personnel who have been approved and are in good standing of annual membership fee payment. The fee amount is determined by the general assembly.
Student members are students, residents, doctoral and post-doctoral fellows regularly enrolled in higher education and who have applied to the executive board and have been admitted as such to the association. They have the same priveleges as regular members, except that they do not have the right to vote and to hold office.
Sympathizers are individuals who are not regular members, but who have special interest in the mission of the association and who have agreed to pay the annual membership fee. They do not vote or hold office.
Honorary members are scientific experts and/or individual with high moral standards who have provided significant financial, moral or logistic contributions to the association. They are exempted of membership fee and do not have the right to vote or to hold office.
Article 7: Dues and fiscal period
Each member shall pay an annual due of 10 us $ within the first trimester of the year. This amount can be modified once a year by the General Assembly.
The fiscal period shall extend from the adjournment of one General Assembly to the adjournment of the next one.
Proper books of account shall be kept by the treasurer.
Article 8: Loss of membership
Membership may end by:
- explusion for flagrantly violating the LICOCE statute, unethical or dishonorable conduct that damages the name and reputation of the association
- cancellation by the executive board for failure to pay membership fees for a period exceeding two years despite repeated reminders.
- death of the member
The LICOCE’s resources include:
- Funds from membership fees
- Governmental and or non-governmental subsidies
- Honorary members’ contributions
- Donations, heritages, and earnings from selling publications of the association
- Earnings from contracting the association by external parties
A report on the association’s asset will be made available annually to all members.
Article 10: Executive Board
The ligue is directed by the executive board, made of six members elected each for 5 years by the general assembly. Members of the executive board may be reelected for the same position without term limitation. The six members of the board are:
- The President
- The Vice-President
- The Past President
- The Secretary and Assistant Secretary
- The Treasurer and Assistant Treasurer.
The executive board is elected for a four years term. The term of the executive board can be renewed one time for another term of 4 years. To note that the President will not be re-elected. The Past President will be member of the executive board for only one term. Any vacancy of the board will be filled temporarily on the other members suggestion until the upcoming general assembly. New members elected to fill vacant positions will permanently stay on the board for the same duration as those they replaced.
The President presides at meetings of thenExecutive board and the General Assembly. He also shall appoint special committees and commissions with the Executive Committee.
The Vice-President assists the President and shallunt assume thé duties of the President ni absence.
The Secretary shall conduct the affair of the Society under the direction of the Executive Committee.
The Assistant Secretary assists the Secretary.
The Treasurer shall administer the accounts of the Society.
The Assistant Treasurer assists the Treasurer.
Article 11 : Meeting of the Executive Board
The executive board meets on President or board’s demand.
All decisions will be based on majority vote. In case of a tie, the President’s vote will determine the direction of the final decision.
Failure to attend three consecutive board meetings without excuses will be considered as a resignation.
Article 12 : General Assembly
The ordinary general assembly is composed of all regular members of the association and meets at lest once a year. Members of the association will be notified at least 15 days before the meeting date by the Secretary.
The President, will directt the meeting and provides members with details regarding the moral state of the association. The Treasurer will report on the financial management of the association.
Prior to ending the meeting, a vote will take place to replace outgoing board members.
Only subjects originally retained on the agenda will be debated during the meeting.
Article 13: Extraordinary General Assembly
If necessary, the President may call for an exaordinary general assembly, following a demand by half of the members plus one, as stated in Article 11.
Article 14 : Internal rule of order
An internal rule of order may be established by the executive abord for approval by the general assembly. It is intended to outline key points regarding the internal administration of the association.
Article 15: Dissolution and Liquidation
The dissolution of the association is valid only when approved by at least 2/3 of the members attending a general assemgly. In this case at least one liquidator will be named by the general assembly. Any remaining asset will be donated to one or several simiilar scientific organizations chosen by the general assembly.
The present statute was approved by the general assembly on…..…………..
The President The Secretary